See what expires next
Scan each person, credential, verified date, status, and next action in one queue.
Home care certification tracking
Track every care-workforce credential before it lapses.
Track CNA and nurse-aide credentials, HHA/HCA/CHHA records, RN/LPN licenses, CPR/BLS, and training dates with email and account-owner SMS reminders in one lightweight follow-through system.
Bring your existing CSV. Preview and validate rows before applying them. Do not import patient-care data.
Available now: email + account-owner SMSPlanned: phone/voicemail + USPS mail
Remind before it is urgent
Schedule email and account-owner SMS reminders with enough runway for renewal work.
Renew without losing history
Close the prior cycle, enter the actual next date, and stop obsolete reminders.
How it works
Build a roster that survives renewal season.
Bring the dates your team already trusts. Deadline Hawk turns them into a repeatable verify, remind, and renew workflow.
Verify and import
Confirm each date with the regulator, registry, board, issuer, or employer. Preview and validate the CSV before applying clean rows.
Remind and follow up
Schedule account-owner email and SMS reminders early enough for training, fees, documentation, and manager follow-up.
Renew and preserve history
Record the actual next date, close obsolete reminders, and retain the prior cycle so renewal history stays intact.
Best for
Small home-care, home-health, senior-care, hospice, skilled-nursing, and healthcare staffing teams managing recurring employee credentials in spreadsheets or calendars.
Not designed for
Teams seeking EVV, scheduling, payroll, clinical records, care plans, background checks, or automatic verification against registries.
Why spreadsheets fall short
The date is only half the job.
A spreadsheet can store every date correctly and still fail when nobody checks it consistently. Deadline Hawk keeps each verified credential tied to the right worker, shows what needs attention next, sends account-owner reminders, and preserves the prior renewal cycle.
- One administrator may be responsible for dozens or hundreds of credential records across caregivers, aides, nurses, supervisors, and contractors.
- Credential dates often live in spreadsheets, employee files, email, training portals, and state registry systems at the same time.
- A spreadsheet can store the dates correctly and still fail because nobody consistently checks it and follows up.
Three important outcomes
Keep the roster accurate. Make the next action obvious.
See every credential clock
Keep separate CNA, HHA/HCA/CHHA, nursing-license, CPR/BLS, and training dates connected to the correct worker in one next-action view.
Import without rebuilding the roster
Preview and validate your current CSV, reuse People where the match is clear, and apply clean rows only when you are ready.
Follow through without losing history
Use email and account-owner SMS reminders, record RENEWED with the actual next date, stop obsolete reminders, and retain the completed cycle.
Reminder channels
Start with reminders that work today.
Account-owner email and SMS are available now. Additional delivery channels are clearly marked as planned.
Available now
Email reminders
Send early, approaching, due-date, and overdue reminders with the context and links needed for follow-up.
SMS text reminders
Send concise reminders to the account owner's verified mobile number when a credential needs attention.
Planned
Phone calls with voicemail
Planned for high-urgency deadlines where a call or voicemail may be more noticeable.
USPS postcards and letters
Planned as an optional physical reminder outside the inbox.
Current availability: account-owner email and SMS. Planned channels: phone/voicemail and USPS mail. Deadline Hawk will not describe a planned channel as available until implementation and delivery testing are complete.
Illustrative mixed roster
See what one care-workforce administrator may actually manage.
A useful tracker makes the next action visible across unlike credentials instead of forcing an administrator to remember which portal or spreadsheet tab to inspect.
| Person | Role | Requirement | Status | Next action |
|---|---|---|---|---|
| Maya Chen | Caregiver | Washington Home Care Aide | 73 days remaining | Confirm CE progress and renewal plan |
| Jordan Lee | Nurse aide | State nurse-aide registry listing | 41 days remaining | Verify work eligibility and renewal steps |
| Priya Shah | RN supervisor | Registered nurse license | 118 days remaining | Check board requirements and open tasks |
| Alex Rivera | Home health aide | BLS / CPR certification | 19 days remaining | Schedule training and retain issuer proof |
Illustrative data only. Deadline Hawk does not determine credential validity or store patient-care information; use the responsible authority for each real name, rule, and date.
Choose the right level of software
A focused tracker, a spreadsheet, and a home-care suite solve different problems.
The best choice depends on the work you need the system to perform. Deadline Hawk is strongest when dates and follow-through are the problem, not when the organization needs an operating or clinical platform.
| Need | Spreadsheet | Deadline Hawk | Larger system |
|---|---|---|---|
| A small roster of stable dates | Often sufficient | Useful when checking becomes work | Usually unnecessary |
| Persistent reminders and renewal history | Manual formulas and follow-up | Core fit | Often included |
| Course delivery or competency testing | No | No—use an LMS | Use an LMS or training suite |
| EVV, scheduling, payroll, billing, or care plans | No | No—use home-care software | Use a home-care operations suite |
| Automatic registry verification | Manual lookup | No—user supplies verified data | Use a credential-verification platform |
| Lightweight import and date follow-through | Good starting point | Core fit | May be more system than needed |
Deadline Hawk is not a healthcare compliance certification, primary credential source, employee file, or clinical system. It is an independent tracking and reminder layer for dates the organization has verified.
Free home-care credential tracker
Start with a care-workforce CSV built for mixed credentials.
Download illustrative CNA/nurse-aide, HHA/HCA/CHHA, RN/LPN, and CPR/BLS rows using the same import columns as Deadline Hawk. Replace every sample with authority-verified information before relying on it.
Questions
Common questions about this workflow.
Can Deadline Hawk track CNA, HHA, HCA, CHHA, RN, and LPN credentials together?
Yes. Separate credential records can be tied to the same or different People. The exact credential name, authority, and renewal rule still come from the relevant state, issuer, employer, or other authoritative source.
Is this complete home-care agency software?
No. Deadline Hawk does not replace EVV, scheduling, payroll, care plans, clinical documentation, billing, or a home-care operations platform. This page focuses on credential dates, reminders, completion, renewal history, and lightweight reporting.
Does Deadline Hawk verify a caregiver's credential with the state registry?
No. The regulator, registry, board, employer, or issuing organization remains responsible for current credential validity. Deadline Hawk tracks the dates and status supplied by the user.
Can I import our current employee credential spreadsheet?
Yes. Deadline Hawk has a certification-focused CSV import workflow with preview, validation, duplicate controls, Person reuse, and an apply step for clean rows.
Can Deadline Hawk automatically text employees about expiring credentials?
Not yet. Deadline Hawk currently sends email and SMS reminders to the verified account owner. Direct employee and manager delivery is still being tested and is not available as a public feature.
What reminder channels does Deadline Hawk support?
Account-owner email and SMS reminders are active. External employee and manager delivery remains gated while consent and recipient workflows are tested. Phone calls with voicemail and USPS postcard or letter reminders are planned for later development.
Stay ahead
Ready to make the certification tracker active?
Create an account to preview and validate your certification CSV, then apply clean rows and begin scheduling reminders.